Starting a New Montessori School: Chart of Accounts

Starting a New Montessori School: Chart of Accounts

9. Chart of Accounts


Organization of the Chart of Accounts is important. By categorizing operations rather than simply listing revenue and expense accounts randomly, a clean, subtotal approach is established. The categorization given here includes both capital and operational classifications. The operations of a school refer to the yearly budget expenses. The capital expenses of the school are one-time in nature and are larger than the usual expenditure. What is important is that the board and administration realize that some transactions will apply to the usual cycle of annual business (operational revenues and expenses) and others belong to the capital category. This separation between capital and operational revenues and expenses is absolutely key to isolating fundraising efforts.


Program Revenues

Operational Income

(Tuition and fees) 
Junior high 
Extended day 
After-school enrichment 
Application fees 
Annual giving 


Net Fundraising Income

Golf concessions 
Magazine sale 
Garage sale 


Restricted Capital Income

New building fund 
Association dues


Program Expenses


Payroll taxes 
Fringe benefits 
Professional development 
Faculty financial assistance






Postage and printing 
Equipment maintenance 


Institutional (Space-Related)

Mortgage or Rent 
Maintenance and supplies 
Building repairs 
Property tax


Capital Items

Major repairs 
New furniture and fixtures 
New building (expansion)


Organizational Roots Site Selection

New School Capital Budget New School Operations Budget

Promotion Starting Montessori Classes Legal Issues

Startup and Cycle of Financial Operations Chart of Accounts


Welcome back and thank you for you patience as we have been transitioning to new locations, beginning new work with new staff, and refreshing our processes.

Our online store and archives have successfully moved into a new space where all of our publications and media, both for sale and for research via the archives, are housed in one large office/warehouse. Along with the refreshed processes and efficiency this new space brings, we will be implementing new ordering and payment systems for the NAMTA store and updating other member services. We are now filling back orders and will be ready to accept new orders by December 11th.

Our operations are now headquartered in Seattle and are being managed by NAMTA’s longtime president Jacquie Maughan. Please feel free to contact us at or call the Seattle office at 206-919-6349.

For additional news and updates, please see the note from the NAMTA officers.

Finally, be sure to mark your calendars and plan to attend our conference in Seattle/Tacoma on April 4-7, 2019. This conference will not only explore the most current approaches and uses of technology but will also inspire and enrich our understanding of maintaining our balance with the forces that keep us rooted and connected to humanity through the power of story, the natural world, and creativity. Check back soon for program and registration information.